Damaged Materials

1.0 General 

1. 1 The Library is a community resource in which a collection of books and other materials are shared among members. 

1. 2 This damaged material policy has been established to enable the Library to recover costs for material that has been defaced, damaged, or returned incomplete while in the patron’s care. 

2.0 Damaged Material 

2.1 Material is damaged when, in the sole discretion of Library staff, circulation of an item is prohibited due to its condition. 

3.0 Policy 

3.1 The Library charges current replacement cost for damaged material. Damaged material includes but is not limited to melted, warped, cracked or broken parts, and any material chewed, written in, stained, or liquid damaged. 

3.2 The Library does not charge for damage that is a result of normal wear and tear on items or containers. There is no charge for erased computer discs or other damage caused by playback equipment. 

3.3 Patrons have 10 days, after notification, to return missing pieces of an item (artwork, case, disc, etc.) without charge. After that time, a non-refundable replacement fee will be due.  Whenever possible, the Library will replace pieces or parts; if replacement pieces are not available, the full cost of the item will be charged and the item will be discarded from the system and may be given to the patron upon payment.  The Library retains the withdrawn damaged item for six months. 

3.4 The Library charges a replacement fee for unreturned pieces based on current replacement costs. 

3.5 In addition to any other damaged material costs, there is a $3.00 non-refundable charge for defacement of Library material.  Defacement includes, but is not limited to, materials returned with the barcode removed, Library identification blackened out or erased, or barcodes switched to another item. 

Damaged Material Replacement Fee Schedule
Appendix







Material 

 

Audio 

Audiobook 

Audiobook Case 

Audiobook Defective Disc 

Audiobook Covers (Artwork) 

Compact Disc Covers (Artwork) 

Compact Disc Booklets 

J-Story Sets (Book and Disc) 

Language CDs 

Language CD Book 

Playaway 

Playaway Case 

Playaway Battery Cover 

 

DVD 

DVD Case 

DVD Covers (Artwork) 

DVD Single Disc of Set 

 

Books 

Books with Patterns, Schematics, Maps, etc. 

Book Covers 

Books with Computer Discs 

 

Hotspots 

Case 

Charger 

Device 

 

Chromebooks 

Case/Bag 

Charger 

Device 





Fee 

 

 

Full Cost of Replacement Set 

$9.00 

No Charge 

$5.00 

$5.00 

No Charge 

Full Cost 

Full Cost of Set 

Full Cost of Set 

Full Cost 

$2.00 

No Charge 

 

 

$2.00 

$5.00 

Full Cost of Replacement Set 

 

 

$5.00 per Missing Item 

$3.00 

Full Cost (If book useful without disc, no charge) 

 

 

$5.00 

$5.00 

Full Cost of Replacement Set 

 

 

$10.00 

$10.00 

Full Cost of Replacement Set 

Approved by Board of Trustees,
Everett Public Library
_________________________________
Date/Library Board President

Revised September 9, 1998
Revised November 6, 2002
Revised December 3, 2012
Revised September 9, 2020