Library meeting rooms are available for public gatherings. They can be reserved by:

• Nonprofits
• For-profit business and organizations
• Community interest groups
• Local, state, and federal government departments

Rooms may not be used for social gatherings, which include but are not limited to baby or bridal showers, birthday parties, entertainment, or fundraising.

How to Reserve a Meeting Room

Reservations are only accepted for the current month and two calendar months in advance. For example, starting September 1, rooms may be reserved through November 30.

1. Review our meeting room policy and understand the applicable fees.
2. Email your request to librarymeetingrooms@everettwa.gov or call 425-257-7623.

Meeting Room Policy

The Library welcomes the use of meeting rooms by groups who agree to observe the library rules. Please review the policy as outlined below or download the PDF.

Hours and Availability

Rooms may be reserved within normal library hours up to 15 minutes before closing.

Meeting Room Fees (Effective 1/2/19)

Depending on the type of organization, a reservation fee may be required.

Exceptions

Fees are not charged for:

• Library organizations and organizations of which the Everett Public Library is a member, or with which the Everett Public Library has established a written agreement
• Departments of City of Everett, State of Washington, and United States government
• Elected officials in local, state, and federal government
  • Exception: normal rates apply for uses related to campaigning

Payment

Payment is required at least 14 days prior to the meeting date and can be made by:

• Major credit card: Call Main Library Circulation at 425-257-8010 or Evergreen Branch Circulation at 425-257-8260
• Cash: Pay in-person at Main Library Circulation or Evergreen Branch Circulation 
• Check: Mail to:

Everett Public Library
Attn: Meeting Rooms
2702 Hoyt Avenue
Everett, WA 98201

Cancellations and Refunds

If you need to cancel a meeting room reservation, contact Main Library Circulation at 425-257-8010 or Evergreen Branch Circulation at 425-257-8260 as soon as possible.

Full refunds are given if cancellation notice is received seven days before the meeting date, the library is closed, or the meeting room becomes unavailable due to adverse weather, power failure, building renovation or construction, or any similar reason.

For cancellations less than seven days in advance of the meeting date, the library deducts an administrative fee ($10 for nonprofit groups, $25 for for-profit groups) from the original payment.

No refunds are given to groups who cancel meetings without notifying Main Library or Evergreen Branch Circulation.

Every effort will be made to guarantee a reservation.

Room Setup and Breakdown

All of the Library’s meeting rooms are equipped with a sufficient number of chairs and tables.

You are responsible for setting up and breaking down the room. Tables and chairs may be set up in any configuration, but must be moved to their original position. The meeting rooms must be left in the same condition as found. Library staff are not responsible for room setup or breakdown.

Containers are available for trash, and all trash should be discarded. Janitorial services are not available for meetings.

Meeting Room Equipment

All rooms are equipped with WiFi. Some meeting rooms at the Main Library are equipped with stages and projection screens. Both of the Meeting Rooms at the Evergreen Branch have projection screens and whiteboards. Not all of the meeting rooms have the same equipment, nor do they have the same capacity.

We do not reserve laptop computers, projectors, or any technical equipment. You are encouraged to bring your own equipment. The library is not liable for damage or theft of any equipment, materials, or personal belongings.

Your reservation guarantees the use of the meeting room space only. Please make certain that the room capacity is sufficient to comfortably accommodate your group.

Accessibility

Groups holding meetings or events in the Everett Public Library meeting rooms are responsible for making the meeting accessible on request to individuals with disabilities, and complying with all applicable federal, state, and local laws and regulations.

Food and Beverages

Light refreshments may be served if the room is left in an orderly condition and normal operations of the library are not affected. This includes but is not limited to beverages, box lunches, sandwiches, and continental breakfast items.

No alcoholic beverages are allowed. Catered meals are not allowed. Open fire, including the use of candles, sterno, or other portable food-warming fuels, is not permitted.

Should you need assistance from Library staff before, during, or after the event, please see the Circulation Desk for assistance.

Admission Fees, Product Sales, and Publicity

Collection of admission fees, sales of products or services, or other direct fundraising activities are not permitted. The Library may allow admission charges and/or the sale of products by any entity presenting a program sponsored by or in cooperation with the library, through written agreement.

Any publicity, (e.g., brochures, flyers, radio, TV announcements) must carry the name and phone number of the organization sponsoring the meeting. The Library may not be identified or implied as a sponsor. 

The library phone number may not be used as a contact number. The contact information (name, phone number, etc.) used to reserve a meeting room may be given by the library to individuals inquiring about the organization sponsoring the meeting. 

A flyer or poster advertising the meeting may be hung on library bulletin boards with the permission of library management. No publicity is allowed on library property outside of the building and no groups shall use the library as a mailing address.

Use by Home-Schoolers and Tutors

Home-school organizations or individuals may book a meeting room for a four-hour period once a month at no charge.

Tutors from recognized nonprofit organizations may also qualify to use meeting rooms on a drop-in basis for one-on-one tutoring (subject to availability and approval of the librarian in charge).